Office manager

26 Nov 2016
20 Dec 2016
Oil and Gas
Contract Type
Full Time
Leads the assistants belonging to the supply chain organization and supervises the factory administrators. Support the work of the General Manager. Cooperates with the Local Government, organizes company events and charity activities and drives internal communications. Welcome guests and carry out site visits.

Essential Responsibilities

  • High level of administrative support for the General Manager (GM)
  • Manages and maintains the GM's daily schedule - Organize internal and external meetings
  • Prepares minutes on the weekly staff meeting and follows up the key decisions
  • Organizes site events - e.g.: Family and Sportday, Donation Day, X-mas Party for 1000+ people
  • Coordinates and books travel arrangements for the GM and handles the expense report
  • Organizes team building events for the staff and external top managers
  • Personal assistant's tasks
  • Organizes the quarterly roundtable discussions for salaried and hourly employees
  • Edits the site Newsletter twice a year
  • Responsible for volunteers' work and reports to the council
  • Accurate management of incoming invoices of Administration
  • Takes active part in PO processing, Supports the Finance team in reducing the PO lines of on-hold invoices
  • Participates on admin financial planning series
  • Strong ownership on the functional budget
  • Works closely with U.S. executive assistants
  • Works closely with National executives on Hungary related issues
  • Manages the new Intranet page by posting information and news on it
  • Prepares the assistant's and the team's yearly Goals&Objectives
  • Leads the weekly assistant's meeting


  • Bachelor's or Master's degree from an accredited university or college preferably in economics
  • Experience in office management or general affairs management or HR
  • Fluent in Hungarian and in English (oral and written)
  • Experience in handling personnel issues
  • Experience in managing events and conferences for 1000+ employees
  • Experience in organizing trainings

Desired Characteristics

  • Strong written and oral communication skills with the ability to influence all levels of the organization and multicultural/international environments
  • Ability to handle multiple priorities and initiate, lead and manage change
  • Project management, facilitation and complex problem-solving skills
  • High energy level, drive with positive enthusiasm and a pragmatic approach
  • Strong analytical skills with excellent Ms Excel and Office knowledge
  • Previous experience in working with a multinational company
  • Strategical thinking
  • Customer centricity
  • Strong team player
  • Self-driven attitude