Payables Assistant Manager

Kuala LumpurCentral
12 Nov 2016
10 Jan 2017
Oil and Gas
Contract Type
Full Time
Role synopsis
The Payables Assistant Manager supervises a team comprising of professionals, and is accountable for ensuring accurate and timely recording and payment of all third party supplier invoices while ensuring adherence to policies and procedures in the drive for exceptional customer service, operational excellence and compliance.

Key accountabilities
  • Manage more complex & unique portfolio/countries for a fluid business with challenging and constantly changing requirements and demands.
  • Establish & manage relationships with stakeholders of different levels of seniority.
  • Ensure the team's accurate and timely delivery of AP services (i.e. invoice, payment, report preparation & analysis, etc.) in accordance with SLAs.
  • Manage the performance of the BPO, to ensure delivery of AP services to Businesses in accordance with SLAs
  • Manage and coordinate the reconciliation of the relevant systems to ensure they balance and that any discrepancies or variations are investigated and corrected.
  • Ensure the team fully complies with the BSI standard and reports on a timely and correct basis to the Internal Control team on ledgers for which the team is responsible.
  • Work with the relevant Internal Control team to maintain CET's currently owned within the team and facilitate CAR team reviews and internal and external audit review. Responsible to design solutions to close internal control gaps.
  • Provide AP related advice and information to staff across the GBS and its Business Partners as and when required. The role is expected to provide extensive & value added analysis with proposal & recommendations
  • Maintain a robust process with proper controls and high attention to detail in order to ensure complete, accurate and timely payment processing to vendors.
  • Manage & perform regular review on the exception management process.
  • Manage and supervise team members to ensure tasks are completed in an accurate and timely manner.
  • Regularly track and resolve outstanding issues that have been escalated, or further escalate to the necessary parties.
  • Implement best practices for the AP process and proactively identify, propose and implement continuous improvement opportunities in existing processes within the team.
  • Leadership Expectations: the role holder is expected to live up to BP's Leadership Expectations; set the tone for the behaviours and actions of the team; manage talent and build processes from the point of building long term capability for the organization; Instil a sense of purpose; set clear direction and boundaries; provide the space for colleagues and partners to be at their best; maximize value for BP.
  • Carry out people management responsibilities in accordance with the organization's policies and applicable laws, including:
    • Plan, assign and direct work.
    • Appraise performance; provide feedback and coaching, and reward and discipline employees.
    • Provide opportunities for learning and self-development, and facilitate the development of technical competencies.
    • Continuously strive to build a culture of high-performance.

Essential Education
Bachelor's Degree in Finance, Accounting or related field.

Essential experience and job requirements
Minimum of 6 years of experience in general accounting and accounts payable operations.

Minimum of 3 years of experience in leading, developing and/or coaching teams.

Able to speak, read and write Chinese

Other Requirements (e.g. Travel, Location)

Desirable criteria & qualifications
Previous experience in leading, developing and coaching teams. Shared service centre experience. Experience in using ERP Advanced skills in Excel Good oral and written communication in English. CPA, CA, ACCA, CIMA, etc

Relocation available

Travel required

Is this a part time position?

About BP
The Global Business Services in Kuala Lumpur (GBS Asia) provides Finance, Tax and IT services to global and regional businesses. The main goal of GBS Asia is to deliver value added services and enhance process transformation for the various businesses in BP. GBS Asia is part of an integrated network of Global Business Service centres that support BP's operations globally to provide cost optimisation and process standardisation through global delivery capabilities and enabling technologies, operational excellence benchmarked to industry standards, and World-class Human Capital Development to build an "Asset Talent Pool" that consistently delivers high quality performance.

Corporate & Functions

Closing Date
[ "10-Jan-2017" ]