Watch Bill - Administrative Assistant

Lycoming, New York
12 Nov 2016
01 Dec 2016
Oil and Gas
Contract Type
Full Time
Job Overview:

Directs and coordinates administrative support services within a specific business unit or geographic location. Familiar with a variety of the company's concepts, practices and procedures. Relies on experience and judgment to plan and accomplish goals. Relies on extensive experience and judgment to plan and accomplish goals. Performs a variety of tasks. Leads and directs the work of others. A wide degree of creativity and latitude expected. Typically reports to senior manager. Perform all other duties as required.

Key Responsibilities/Accountabilities:
  • Interact with local managers and supervisors to ensure excellent service is delivered and expectations are met.
  • Recruit qualified administrative candidates for open positions.
  • Conduct orientation for new hires and temporary staff.
  • Create and maintain budget for temporary personnel, overtime and other expenditures.
  • Update employee databases on a regular basis.
  • May supervise summer interns and temporary employees as required.
  • Conduct and deliver bi-annual evaluations for staff
  • Establish and cultivate positive relationships with administrative staff and internal clients.
  • Work in conjunction with other administrative functions to meet the needs of our clients.
  • Consult with Human Resources regarding employee relations issues.
  • Coach and counsel staff on developmental needs. Continually motivating your staff.
  • Ensure client satisfaction and Service First concept is being implemented by your staff.
  • Encourage staff to attend training classes.
  • Learn and understand responsibilities of other members of the management team.
  • Participate in manager specialty committees.
  • Act as back up for manager colleagues in their absence.
  • Determine and deliver compensation to staff.
  • Responsible for all operational functions relating to this position
Basic Qualifications:
  • Supervises the daily activities of business support, technical, or production staff in an assigned area.
  • Resolves standard and non-standard problems.
  • Sets priorities for the team to ensure task completion; coordinates work activities with other supervisors.
  • Three to five years of experience in a management position. Proactive and service oriented.
  • Excellent written and verbal communications skills.
  • Proven ability to interact with all levels of personnel, both internally and externally.
  • Typically does not perform the work being supervised
  • Has formal supervisory responsibilities
  • Has in-depth knowledge of work processes and tools within own area
  • Uses operational and supervisory expertise to solve problems within own area
  • Interprets customer needs and assesses requirements
  • Sets day-to-day direction for employees to support business objectives
  • Works within budget to meet operational objectives set by manager
  • Resolves routine problems using defined processes and own experience
  • Coordinates resources to meet short-term objectives
  • Sets priorities for employees to meet deadlines
  • Explains difficult issues and obtains agreement as needed
  • Manages performance of employees through task assignments, ongoing skill assessment and coaching.