Executive Support Assistant

30 Oct 2016
26 Jan 2017
Oil and Gas
Contract Type
Full Time
Role synopsis
The Executive Support Assistant (ESA) will provide assistance and support to the executive leadership team and the staff supporting that team. ESA will report directly to the Chief of Staff (COS). The ESA is required to liaise frequently with the other administrative staff throughout the organization. The ESA will have the ability to work independently on projects, from conception to completion and must be able to work under pressure at all times to handle a wide variety of activities and confidential matters with discretion. The ideal candidate will have the ability to exercise good judgement in a variety of situations with strong written and verbal communication, administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities and direction from several people.

Key accountabilities
  • Ensure a high standard of executive support to the executive team including; assisting in co-managing extremely active calendars of appointing; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries and agenda that can be required with little-to-no notice
  • Prioritizes and follows up on business demands
  • Provide a bridge for smooth communication; including responding to incoming/outgoing calls, emails and correspondence in reasonable time
  • Co-coordinate meetings; breakfast and luncheon needs; including setting up meeting space, catering, greeting guest, meeting clean-up, etc.
  • Oversees office supplies and management of items
  • Maintain the area around the executive suite to assure that supplies are available, the environment is orderly, conference rooms are stocked and properly secured, and access is controlled.
  • Provide back-up support to current executive suite admin staff.
  • Develop and execute new ways of digitizing or automating activities within the executive suite
  • Works closely and effectively with executive team members to keep them informed of upcoming commitments and responsibilities; follows up appropriately
  • Demonstrate leadership, credibility, trust, support and anticipate management needs
  • Provides cohesive leadership to build relations crucial to the success of the organization and manages a variety of special projects that are tasked
  • Prioritizes conflicting needs; handles matters expeditiously, proactively and follows through on projects to successful completion often with deadline pressures
  • Organize reports and data files to avoid any inconvenience in daily business matters

Essential Education
  • Bachelor's degree required

Essential experience and job requirements
  • 0-3+ years of experience supporting executives preferred, or Oil & Gas industry experience
  • Proficient in Microsoft Office (Outlook, Word, Excel and Power Point), Surface Pro, Adobe Acrobat, iphone, icloud application, etc.
  • Experience with customer relationship management (CRM) systems would be a plus

Other Requirements (e.g. Travel, Location)

Desirable criteria & qualifications
  • Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem solving with strong decision making capability
  • Professional maturity
  • Highly resourceful team-player with ability to be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of professionalism
  • Demonstrate ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Forward looking thinker; who actively seeks opportunities and solutions

Relocation available

Travel required
Yes - up to 25%

Is this a part time position?

About BP
BP's US Lower 48 (L48) Onshore business operates across a vast US geography, from Texas north through the Rocky Mountains. The business manages a diverse portfolio which includes an extensive unconventional resource base of about 7.5 billion barrels of oil equivalent across 5.5 million gross acres in some of the largest and most well-known basins in the US. Headquartered in Houston (Texas), L48 employs about 1,700 people across six states, operates more than 9,600 producing wells and has 70,000 royalty owners. Our vision is to be the most respected and admired oil and gas company in the Lower 48 US states.

Our Wyoming operations are anchored on the giant Wamsutter tight gas field in the south central part of the state. In the San Juan area of Colorado and New Mexico we produce from tight gas sands and operate the largest coal-bed methane field in the US. Our Mid-Continent operations cover the prolific Anadarko, and is home to the famed East Texas basin, along with the Woodford shale gas play and Arkoma basin. We also have non-operating interests in over 10,000 wells across the US with substantial positions in both the Eagle Ford and Fayetteville shale basins.

In 2015, the L48 Onshore is being established as a separate business within BP's Upstream to manage its onshore oil and gas assets across the US onshore. This effort is being undertaken to improve competitiveness and help L48 remain at the forefront of innovation and development of technologies for unconventional resources.



Closing Date
[ "25-Jan-2017" ]