P2P Travel & Expense Local Coordinator - French speaking

30 Oct 2016
01 Dec 2016
Oil and Gas
Contract Type
Full Time
Role synopsis
The e-Expenses system is a Global application used by most BP employees worldwide to submit and claim their business related expenses. It is used in 30 countries by around 45,000 users. The end user support is provided by local administrator teams in-country and outsourced service providers (Accenture). The application is managed by a small central team and contract managers who are responsible for system deployments and updates across BP.
To assist the Travel & Expenses Team team in administering the global support required for the Expenses application and back office activities supported by our OSP, Accenture in Bangalore, within the Expenses processes.

Key accountabilities
  • Comply with BP's Code of Conduct, taking a professional and disciplined approach to working with suppliers, to ensure transparency, consistency and fairness. Our procurement and supply chain management principles are always applied within that framework and in the context of relevant laws and regulations
  • Comply with all BP's Health, Safety, Security and Environment (HSSE) policies and procedures
  • Manage Corporate Card programme for UK
  • Ensure system testing is performed on time by the end users; support local system changes
  • Support testing of new deployment functions
  • Supporting end users with various issues / ad-hoc problems, troubleshoot and timely resolution, closure of issues. Understand and follow claim workflow to solve issues and to track claim throught the payment cycle
  • Accessing and using the technical ticketing system for any technical issue
  • Use of Expenses system Reporting functionality to help administer the system
  • Use of Sterling Commerce product Connect Enterprise (CE) to view the status of, or load the various interface files (FAL files, Claim files, COA files)
  • Third party coordination (including Corporate card provider) and relationship management
  • Organise regular online meetings with relevant in-country stakeholders and ensure the documentation (meeting minutes, action log)
  • Understanding of procedures surrounding the routing of claims with reimbursable Late Payment Charges (LPCs) and out of range Foreign Exchange transactions, mail management
  • Particpiate and support entity and group wide projects
  • Ensure SOX compliance through the end-to-end expense management process (quearterly reports, access permission)
  • Run a series of e-Expenses control reports regularly, and deliver these results to the correct parties
  • Maintain up to date procedures, manuals and Expenses website content

Essential Education
  • Relevant degree
  • Fluency in English
  • Intermediate level of French language knowledge

Essential experience and job requirements
  • Relevant 1-2 year experience in related area
  • Relevant experience with Corporate Expense Management process
  • Relevant operational experience gained in a business
  • Knowledge and experience with ERP

Other Requirements (e.g. Travel, Location)

Desirable criteria & qualifications
  • Determination to complete - and to deadlines.; Ability to manage competing priorities with minimal supervision and follow through on tasks to ensure completion.
  • Ability to demonstrate awareness of end user and Business needs; provide quick and quality support service; ability to solve end user issues
  • Finance knowledge desired
  • Attention to detail to ensure findings, reponses and actions are complete and correct
  • An investigative nature to ensure timely closure of issues

Relocation available

Travel required

Is this a part time position?

About BP
Our business is the exploration, production, refining, trading and distribution of energy. This is what we do, and we do it on a truly global scale. With a workforce of 80,000 employees, BP operates with business activities and customers in more than 80 countries across six continents. Every day, we serve millions of customers around the world. We are continually looking for talented, committed and ambitious people to help us shape the face of energy for the future.

The Finance Function fulfills three key activities: to report financial and operational results, both internally and externally, with independence and integrity; to support business performance management and planning processes by using consistent data collection and reporting processes; and to integrate financial and commercial processes to enable end to end optimization. Finance also supports the development of annual and long term plans, strategies and performance management processes as well as provides economic analysis and Group Investment Assurance and Approval Process (GIAAP) support for business opportunities, investments and other specific projects as needed.

Corporate & Functions

Closing Date
[ "20-Dec-2016" ]