Tendering and Subcontracting Department Manager

15 Oct 2016
26 Nov 2016
Oil and Gas
Contract Type
Full Time
1. Tasks & Responsibilities related to Tendering
- Request from Sales and Tendering management the forecast to plan the C&C tendering workflow and workload
- Review and approve tender budgets, considering the strategy and tender specificities
- Insure that the feedback from execution projects is considered adequately for definition of tendering strategy by Sales & Tendering management and for the accuracy of tenders
- Check site cost calculation details and make sure up-to-date inputs are considering for costing.
- Ensure a common approach to manage the site specific DOW with External/Internal consortium partners.
- Develop and ensure the implementation of the Risk & Opportunity management process within the C&C organisation
- Make sure identification and recording of contingencies and risks provision is duly made for site management tendering activities.
- Coordinate issuance of specific comparison tables for each tender.
- Checks offer documentation and clarify observations with the relevant Site tendering core team members
- Advise and support where necessary site management tendering engineers on costing, consortium or offer documentation issues
- Insure that Construction data for endorsement dossier (Tender approval process) are duly prepared
- Supervise & Coordinate within C&C organisation the hand over from sales to execution at D3 or D4.
- Insure comprehensive and binding information, from all C&C tendering engineers on all questions relevant to the tendering activities, is ready and duly stored into tender database.

2. Tasks & Responsibilities related to Subcontracting

- Secure Execution Strategy (PES) coming from Tendering, and ensure the proper follow up to meet Project milestones (time and budget wise) .
- Ensure proper follow and coordination prequalification process till completion, according to defined Construction Process
- Ensure collection and preparation of the enquiry documentation
- Submit to prequalified subcontractors the request for quotation
- Subcontractors selection and subcontract establishment
- Analyze and compare bidders' offers
- Chair clarification meetings with pre-selected bidders
-Present the result of the negotiations and recommendation to Project management
-Prepare and submit the Purchase Order Requisition (POR)
- Prepare and handover the subcontract to the Site Contracts Manager and the Site team
- Provide support to Project team for erection costs follow up
- Report to Credit Management Team any early warning signal
- Support the Site Contracts Manager on commercial issues, amendments and provide advice on claims when requested up to subcontracts close-out


- Masters's degree in Engineering (electrical or mechanical preferably) or equivalent in knowledge/experience
- Experience in Power Plant engineering and construction
- Deep knowledge about desulfurization and denitrification systems
- Experience in tendering, subcontracting contracting
- Knowledge of International contracting practices for Power Plants or Large Industrial Plants
- Ability to effectively communicate verbal and in written in English and Polish
- Understanding of risks identification and mitigations
- Ability to plan, organize and coordinate
- Abilities to set priorities and to achieve targets
- Readiness to make decision, performance oriented
- High motivation level, self-starter with strong leadership
- Focus on efficiency and effectiveness

Desired Characteristics

Experience and knowledge of multidiscipline scope of works, planning and scheduling
- Site construction experience
- Business Administration degree