Contract Administrator-ESC (San Ramon)

San Ramon, California
14 Oct 2016
23 Oct 2016
Oil and Gas
Contract Type
Full Time

Pacific Gas and Electric Company, a subsidiary of PG&E Corporation (NYSE:PCG), is one of the largest combined natural gas and electric utilities in the United States. Based in San Francisco, with 20,000 employees, the company delivers some of the nation's cleanest energy to 15 million people in Northern and Central California.

Pacific Gas and Electric Company is an Affirmative Action and Equal Employment Opportunity employer that actively pursues and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability status, medical condition, protected veteran status, marital status, pregnancy, sexual orientation, gender, gender identity, gender expression, genetic information or any other factor that is not related to the job.

Department Overview

Shared Services is focused on engaging our employees to better understand our clients' businesses and provide superior customer service. Aligning our operations and our people with the client organizations we serve facilitates better planning, execution and overall service delivery. We have once again set lofty goals for 2011, and we intend to achieve them. Some of these goals, such as environmental compliance and leadership, require the collective effort of employees across the company. Together, we will become the leading corporate services organization and the leading utility in U.S.

Environmental Management, Distribution and Shared Services is responsible for managing environmental support to the Company's approximately 140,000 miles electric distribution lines and 40,000 miles of gas distribution lines, as well as new gas and electric distribution projects.

Position Summary

This job is represented by Engineers and Scientists of California (ESC) and is subject to collective bargaining.

This position provides contracting administration services that are not otherwise required to be performed by Sourcing Department. The position supports management, Remediation Project Managers, Project Analysts, and Budget Analyst.

Works independently on routine contracting tasks less than $100,000 and on non-routine contracting tasks of $100,000 or more in conjunction with the Sourcing Department. Effectively completes multiple tasks, concurrently.

Takes ownership of complex problems and seeks to develop solutions with broad applicability.

Uses and analytical approach to problem solving, and demonstrates good judgment in arriving at decisions and recommendations.

Uses independent judgment in applying appropriate principles and techniques in a broad range of situations to arrive at optimum solutions from the standpoint of practicality and cost-effectiveness.

The position works with team members and Sourcing Department to plan, coordinate, and monitor contracting needs/documents. The position also provides supplier diversity status and metrics reports to management.

The position may coordinate and assemble supporting documentation to support audits.

The position may also manage, oversee, or support initiatives focused on process improvement of contracting processes such as After the Fact Purchase Orders and Blocked Invoices.



- College degree with financial and contracting emphasis, or equivalent experience with demonstrated capabilities
- Demonstrated knowledge of Company standards regarding contracting processes
- Advanced Excel skills
- Conflict resolution/negotiation skills
- Demonstrated ability to track contract costs, purchase order status, and other required information in SAP
- Demonstrated competencies on use of SRM and EDRS


- Process improvement experience


Preparing Contracts, Contract Work Authorizations, Contract Change Orders, and Field Change Orders:
• Works with vendors and internal stakeholders to assemble, review, prepare, and route for vendor and management approval (using SRM and EDRS), necessary documents for these tasks
• Creates purchase orders
• Reviews vendor proposals to ensure that rates and terms are consistent with outline agreements
• Ensures that Company standards and policies are followed when executing contract documents
• Tracks approval status of contracting documents from inception through approval and ensures that documents are routed expeditiously
• Participates as requested by management to review and score vendor proposals, as part of a proposal review team
• Ensures that contract documents and contracting decisions are appropriately recorded and filed

Invoice Review:
• Reviews invoices to ensure that rates and terms are consistent with outline agreements, and that date of invoice is not in error and thus producing an After The Fact Purchase Order
• Works with vendors to resolve discrepancies and elevates issues to management as appropriate for resolution

Cost Tracking:
• As requested by management, Remediation Project Managers, Project Analysts, and Budget Analysts, tracks costs incurred by various vendors on various projects and prepare requested reports
• Tracks spend against purchase orders to ensure that necessary funds are available to complete remaining work. Work with management and stakeholders to resolve discrepancies.

Process Improvement:
• Collects and analyzes data relative to contracting process, and works with management to identify areas for improvement

Contract Process/Remediation Manual
• Establishes and documents departmental processes involving contracting and invoicing, in accordance with Sourcing Department overall standards, and trains employees on processes to be followed

Supplier Diversity:
• Tracks vendor performance regarding supplier diversity spend
• Prepares status reports for management and Remediation Project Manager review