Manager - Expediting

Belapur, India Countrywide
14 Oct 2016
09 Nov 2016
Contract Type
Full Time
Jacobs Engineering Group Inc. is one of the world's leading providers of engineering and construction services, including specialty consulting. We provide services to companies and organizations, in industrial, commercial domain and serve private and public sector clients and government clients across multiple sectors and geographies. We provide a complete spectrum of engineering services, procurement and construction management to process and infrastructure industry. We have a pan-India presence, with four world-class engineering delivery centers in Mumbai, and one each in Delhi, Baroda and Kolkata

Position Summary

Senior Manager is responsible for:

  • Post order monitoring of Purchase Orders / Contracts for projects executed by Company / POs placed by LSTK Contractors (in PMC type jobs).

  • Monitoring across PMC / EPCM, etc. jobs

  • Co-ordinate activities pertaining to Traffic, Customs, Imports / Exports, etc. as required.

  • Vendors' Invoice Certification as required

  • LSTK Contractors' Invoice Certification in case of PMC type jobs

  • Monitor workshare with multiple Lead Offices

  • Project Management Information System feedback

  • Maintain Vendor Data Bank

  • Ensure that computerized and manual control / monitoring systems are introduced and reviewed regularly

  • Maintain current knowledge of Government regulations and all similar matters relating to areas of responsibility

  • Discipline, operation and efficiency of his Team

  • Decide Field Expediting Strategy / plan (decides critical / non-critical items, decide level and type of expediting, etc.)

  • Adherence to Department / Discipline working instructions and QMS Manual

  • Monitor and responsible for the performance of his team

  • Obtain confidential information of vendors' status like financial health, labor relations, etc.

  • Monitor work progress and work-hour usage

  • Decide on Field Expediting requirements

  • Working within company budgets

  • Monitor issue of Material Status Report (MSR) and Expediting Reports within reasonable time

  • Any other reasonable activity as directed from time to time by Sr. General Manager


  1. Quality Policy, Core Values and Objectives

Committed for the implementation of Quality Policy and Core Values.

The main objectives to be achieved are:

  • Development and growth of people in his team
  • Providing superior value and lower cost to the client
  • Improved productivity and quality

Each of these objectives would be measured against the Performance Advancement Plan.

  1. Discipline Management

Ensure that work is carried out in a professional manner, adequate in all respects, particularly in relation to safety, quality and adherence to contractual obligations.

Ensure that each Manager / Chief Engineer / Principal / Senior Engineer / other staff reporting to the Head is competent and briefed at all times on company policies and his specific duties / responsibilities.

  1. Staffing / Human Resources

Ensure people produce excellent work and continually improve their skills to grow the Company.

Ensure CVs for all staff are regularly updated.

  1. Budget / Planning

Raise variation note if any additional work or change occurs.

Ensure all work within his scope of responsibility is completed in accordance with the accepted project plan and within the work-hour budget allocated.

  1. Documentation

Ensures that all team members are aware of the latest issue of the work instructions

  1. Measurement and Performance

Improve the productivity by means of reduction of rework and errors.

  1. Proposals

Assist Sr. General Manager in preparing proposals

  1. Client Liaison

Review client's documentation for acceptability.

Ensure all staff informs project manager of any client requests.

Meet client expectations and maintain long-term relationship with client. Attend to client's feedback and any complaints.

  1. Technical Participation

Ensure all documentation within the scope of his responsibility is prepared, checked, reviewed and approved and completed in time in accordance with the discipline Working Instructions and Project Quality plan.

Assist in review of vendor's documentation in critical areas for acceptability or otherwise and take necessary actions as required.

Carry out expediting of critical equipment / item as per relevant approved documents (like Purchase Orders, Final Vendor Drawings, etc.) to ensure that equipment / item discussed is in line with delivery indicated.

Try to sort out problems so as to prepare remedial action plan / catch up plan wherever delays have occurred to reduce delays / bring back to original schedule.

  1. Special Responsibilities

Review client's requirements and ensure that agreement is reached with the concerned. Participate in discussions with the client, as necessary.

Investigate, analyze and implement systems and methods to improve efficiency and accuracy.

These investigations include monitoring latest developments and latest techniques in his area of functioning.

Monitor that work and progress are in compliance with the project requirements and schedule.

Maintain contact with other disciplines / groups to ensure:

  1. Project Manager and / or Engineer are aware of problems of progress delays
  2. Proper interchange of information
  3. Proper interchange of documents
  4. Interface are correctly defined

Attend Progress Management Review Meetings.

  1. Miscellaneous

In addition, carry out such tasks from time to time as directed by Sr. General Manager commensurate with the work expected of this position.
  • Degree in Mechanical / Production / Chemical Engineering (Preferably Degree).
  • Experience should be 15 to 20 years.
  • Minimum 10 year experience in Large / Medium scale manufacturing set up or PMC / EPC consultancy out of which 5 years in expediting (Post-order management) serving to industry sectors like Oil & Gas / Refining / Chemical & Polymers / Energy / Pharmaceuticals & Biotechnology / Mining & Minerals etc.
  • PGDM / MMS in Materials Management will be an additional qualification.

At Jacobs, we help prepare people for new opportunities and challenges. With positions at every level, openings in multiple disciplines, expertise in a range of markets and offices around the globe, we create an environment where you can learn, grow, and thrive. From our competitive benefits program to our Health and Safety initiative of Beyond Zero workplace injuries, we believe that you'll find a flourishing career here at Jacobs