General Secretary/PA - 31204

07 Oct 2016
28 Oct 2016
Oil and Gas
Contract Type
Full Time
The Company:
Our Client is a world leading Automotive OEM which is responsible for some of the most iconic 4x4's & Sports Cars produced. Due to the huge demand for current models and substantial investment in future projects there is a requirement for more resources across the business in engineering & manufacturing on a contract basis.

The Role:
Senior Administrator To provide administrative support to two Directors, assisting in delivering excellent customer service and key business processes. The individual will be an active member of the team and deliver timely and efficient maintenance of a range of administrative duties, depending on the current need of the area. They will need to be proactive in their delivery and adaptable in their working style to a variety of daily challenges.

1)Previous PA Skills, Ideally SAP.
2)Organisation & Diary Management Skills
3)People Management & Management of Purchase Orders and invoicing

Experience Required:
Managing busy diaries, making and moving appointments as required
Sorting, flagging and filing email
Booking venues, catering and general events logistics
Acting as a point of contact for the team and wider business on general queries
Liaising with colleagues and external contacts to book travel and accommodation
Organising and storing paperwork, documents and computer-based information
Attending meetings, taking minutes and circulating notes
Undertake any other work as directed by their line manager in connection with their job as may be requested from time to time

Experience Preferred:
Experience of working in a similar role at Director level
Excellent IT skills particularly with Microsoft Office
Proactive attitude, adaptable and willing to learn new systems and processes
Self-motivated, uses initiative and problem solver, focussed on delivering results
Resilient and enthusiastic, an individual able to deliver results under pressure
Proactive team player, who is happy to be hands on and work within a team
Previous experience working in a PA/administration role
Proven ability to work in a fast-paced, changing organisation
Detail orientated with strong organisational skills
Strong written and verbal communication skills