Project Administrative Assistant

Dallas, Texas
05 Oct 2016
29 Nov 2016
Oil and Gas
Contract Type
Full Time
ENERCON Services is a premier employee-owned engineering, design and environmental services firm with an outstanding reputation for innovation, responsiveness, cost-effective solutions, and technical excellence. Our growth is fueled by the quality of work we perform as an EOC (Engineer of Choice) to 80% of all power facilities in the US, as well as to an expanding global customer base. We are seeking a Project Administrative Assistant to manage the administrative tasks of the ENERCON Dallas, TX Office.

This position requires a highly organized, self-motivated, energetic, and dependable individual. The ideal candidate will be results-focused, detail oriented, proactive and possess initiative. The ability to multi-task is essential. Duties include, but are not limited to:
  • Review online data repository (EDF) on a daily basis and download reports to be reviewed. Includes reviewing EDF for missing and/or misplaced reports and reviewing memos
  • General office support including answering phones and running errands such as dropping off lab samples, reports, closeouts, etc.
  • Monitor environmental report tracking logs
  • Review memos for grammar, punctuation prior to posting to EDF
  • Assist contract environmental lead with monthly reporting
  • Conduct required QA/QC of invoicing documents
  • General file organization, including digital file storage/retention
  • Complete weekly workload spreadsheet
  • Assist with telecommunications monitoring as needed
  • Set-up and track Phase I ESA progress in online Parcel program
  • Assist in preparing Asbestos Abatement Close-out Documents
  • Travel to and from client sites to obtain project documents and visit with client
  • Prepare and deliver monthly invoice back-up for select clients

Qualifications Required:
  • Bachelors or Associates plus 5 years or high school plus 7 years experience
  • Five (5) years of administrative experience required
  • Project Management Assistant experience preferred
  • Microsoft Office Suite proficiency
  • Keyboard input of 60 words per minute or better
  • Excellent written and verbal communication skills
  • Team player
  • Positive attitude
  • Strong organizational skills
  • Must successfully pass pre-employment, federal background check & a credit check
  • Maintain confidentiality related to property and client-sensitive information
  • Assign work assignments and track project progress using spreadsheets or other project software
  • Applicant must pass a pre-employment and random drug tests
  • Applicant must have a valid driver's license and a clean driving record
  • Communicate regularly with clients via phone and email

ENERCON Services, Inc. (ENERCON) is a 32-year old, employee-owned, consulting company, providing premier engineering and technical services to companies in the energy, utility, and industrial verticals, as well as to governmental agencies across the US and Internationally. ENERCON is an employee owned company with excellent benefits and career opportunities. To learn more about ENERCON and career opportunities at our other locations, visit us at

ENERCON does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.