IS Project Administration Support

05 Oct 2016
02 Nov 2016
Contract Type
Full Time
ABB is currently developing the IS PMO Organization to consolidate and deliver high quality IS services to ABB business units around the globe and focus more of our attention to innovation and development. Joining the ABB IS PMO Organization, you will have the opportunity to work in a high-paced, international environment, solve complex problems and grow together with the rapidly developing business. For our growing global team, we are currently looking for candidates for the position of IS Project Administration Support to build our Project Management capability.

The core responsibility of IS Project Administration Support will be to provide general administrative and clerical services on department/program/local Business Unit level.

In the role of IS Project Administration Support, you will:

• Prepare documentation and assist in researching, compiling, proof-reading and editing reports, presentations, organization charts, correspondence, etc.;
• Support project documentation, management and maintenance of project document library;
• Answer telephone enquiries and deal with, both incoming and outgoing, correspondence on behalf of the department.
Support organizing IS project meetings and take meeting notes;
• Distribute project status reports according the agreed communication plan;
• Implement ABB processes and engage with other team members in continuous improvement of processes and procedures to maximize efficiency and effectiveness;
• Maintain records/databases/filing systems/archives, in electronic and/or hard copy format;
• Administrate project Collaboration site;
• Support IS projects reporting in the global IS PPM according to procedure and data quality targets;
• Maintain project schedule in the designated schedule management system. Administrate Change Control process and tools;
• Perform general administrative activities and provides back-up support for others in case of sickness/absence/workload;
• Track budget spending according to plan and forecasts;
• Coordinate trainings required for project team members (IS PM Certification, Sponsor and Steco training, new team members onboarding, etc.)

• Basic Project Management, IS Project methodology and Project Governance Model knowledge;
• Basic knowledge of ABB Gate Model for IS Projects;
• Excellent planning and organizational skills;
• Developing Power Point skills;
• Basic technical skills to work with Ms Excel and Sharepoint;
• Very good communication skills;
• Strong influencing skills, accompanied by patience and persistence;
• Good IS Project Management toolbox knowledge (PPM, MS Project & Collaboration, document templates, IS PM knowledge library, IS PM Training Portal, etc.);
• Basic ABB Standards knowledge required to run IS Projects: ABB Master Data, ABB Information Security, ABB ERP Project Model, IS Operating Model (IS Functional Blueprint), IS Enterprise Architecture, ABB ICoFR (SOX), IS Sourcing;
• CAPM Certification from PMI would be an added value.