Subcontract Administrator

Greenville, South Carolina
28 Sep 2016
08 Mar 2017
Contract Type
Full Time
Jacobs serves the PharmaBio, Chemicals, Refining, Pulp & Paper, Power & Utilities, High Tech and Consumer Products Industries. Our core life sciences network has contributed to becoming the largest provider of engineering and construction services to pharmaceutical and biotechnology clients and we have established ourselves as the center of excellence for Pulp and Paper facilities. Jacobs provides full-service engineering, procurement, and construction management services for both new and existing facilities, offering environmental and water / wastewater support, energy audits, and hygienic / sanitary assessments. For projects of every scale we provide design, engineering, construction, commissioning, and maintenance services that support a facility's entire life cycle.

Primary Responsibilities:

  • Position requires the administration of subcontracts from inquiry through award, execution, and closeout pursuant to established procedures. These duties include:
    • Establish proposed bidders list for all subcontracts, including pre- qualification of bidders.
    • Issue inquiry packages in accordance with execution schedule.
    • Work with Engineering regarding the technical content of each inquiry and Subcontract.
    • Evaluate bids/proposals and prepare the award recommendation documentation.
    • Develops and distribute 'Conformed Subcontracts' following award.
    • Negotiate change orders and other commercial oriented matters through closeout.
    • Maintains proper files on all pre-award and post award documentation.
    • Responsible for auditing and processing subcontract invoices for payment, maintaining subcontract logs and issuing weekly and monthly department and project reporting.
    • Work closely directly with Construction to oversee activities of multiple Subcontracts.
    • Strong computer skills in Microsoft Word and Excel. System proficiency (Prolog) a plus.
  • Examine and prepare general business and commercial transaction documents.
  • Understand contractual obligations, identify potential risks, communicate key terms and conditions, and assist project teams with compliance.
  • Oversee integration and resolution of contractual issues impacting the prime contract, purchase orders and subcontracts.
  • Manage negotiation of Purchase Order and Subcontract terms and conditions.

  • Experience with EPC prime contract, subcontract and purchase order development, negotiation and administration
  • Knowledge of claims, construction law, and contracting principles
  • 3+ years of related experience
  • BA or BS or equivalent experience in related field
  • Excellent communication skills, both written and oral, with ability to explain complex issues in lay terms.
  • Excellent decision making skills which are critical in resolving conflict or infringements that arise from existing contracts in the business unit.
  • Negotiation and analytical skills.
  • Works independently with minimal guidance.
  • Comfortable interfacing with operational and client management.
  • Detail oriented with strong organizational skills to prioritize and manage multiple time-sensitive initiatives simultaneously.
  • Must demonstrate client-focused approach to business activities within companies risk profile.
  • Willingness to travel.

At Jacobs, we help prepare people for new opportunities and challenges. With positions at every level, openings in multiple disciplines, expertise in a range of markets and offices around the globe, we create an environment where you can learn, grow, and thrive. From our competitive benefits program to our Health and Safety initiative of Beyond Zero workplace injuries, we believe that you'll find a flourishing career here at Jacobs.