Our client, a major oil and gas company is seeking an Administrative Assistant to work within their facilities located in Pasadena, TX. This will be for an ongoing contract.
-Coordinate project closings. Maintain spreadsheets, send emails, gather forms, compile submissions for my review.
-Project documentation archive - verify files vs. checklist and move folders from active projects folder to archive projects folder at time of close, move older files from L: drive to R: drive.
-Prepare onboarding binders for new project engineers. Maintain the project onboarding folders. Requisition access for new employees (network account, email, PRS, etc). Requisition against headcount for contractor employees.
-File original REAs and approved AFEs. Track REA submissions and processing status.
-Review invoices for accuracy and ensure that no timesheets are submitted incorrectly / multiple times.
-Project engineer submissions - track and report monthly project spending projections, monthly schedules, ensure PRS text updates were made, does spending match monthly spending submission, indicate PROVARs needed
-Prepare FCO documentation
-Scan and file construction documentation
-Assemble phone list for capital employees
-Assemble meeting materials for capital meetings
-Contractor timesheets on large POs - tally total MH and cost per PO, ID amount expended/remaining, verify vs. contractor submittals, tally change orders
-Coordinate construction coverage - identify daily/weekend/night work, ensure a constr coordinator will cover, identify issues in coverage, publish weekly schedule
Should you be interested in this exciting opportunity with a global oil and gas company please apply to this advert with your up to date resume. Please note that there is no per diem or relocation provided.