Airswift

Turnaround Administrative Assistant

Recruiter
Airswift
Location
Canada
Salary
Up to £20.98 per hour + Benefits
Posted
27 Aug 2019
Closes
11 Sep 2019
Ref
BBBH1103296
Contact
Victoria Monvoisin
Sector
Oil and Gas
Category
Administrative
Contract Type
Contract
Hours
Full Time

Our client, a major chemical company, is seeking a Turnaround Administrative Assistant to work in Joffre, Alberta.

  • Supports Turnaround Team with administrative tasks
  • Create, Maintain and update documents on internal network drives and SharePoint
  • Carries out meeting scheduling/preparation/support (eg. Agendas, meeting minutes, timekeeping) and makes logistical arrangements
  • Maintains action and decision logs for T/A, planning and core teams
  • Organize and make all logistical arrangements for large turnaround related engagements
  • Creates and formats reports and correspondence to meet defined business needs
  • May develop and deliver basic presentations to internal audiences
  • Helps others apply Turnaround procedures and Responsible Care programs applicable to their area of work
  • Facilitate the logistics of office moves
  • Anticipates tasks and creates decision points to ensure team objectives are met. Uses applicable communication tools and techniques to ensure all staff are aware of deadlines
  • Monitors and/or maintains a leader's calendar and appointments as required
  • Maintains online and hardcopy records, libraries of information as per established procedures and according to quality control guidelines
  • Provides information and guidance to assist others in utilizing existing systems, processes and programs applicable to their area of work
  • Provides input for Turnaround administrative system improvements
  • Formats the content of presentations based on guidance and information provided
  • Identifies and recommends cost savings opportunities
  • Orders, receives and maintains office and applicable operating supplies using established procurement processes
  • Recognizes when issues are sensitive and/or urgent and initiates appropriate prioritization
  • Ad-hoc requests are required

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