Administrative Assistant

Recruiter
Fluor
Location
Vancouver, British Columbia
Salary
Competitive
Posted
22 May 2019
Closes
28 May 2019
Ref
116862BR
Sector
Engineering
Category
Administrative
Contract Type
Permanent
Hours
Full Time
The purpose of the Administrative Assistant position is to perform a range of administrative services and work in collaboration with members of the HR team under the direction of the office HR Lead.
• Maintaining and streamlining the department's administrative HR processes, and maintains the digital and physical employee files accurately and in a timely matter.
• Prepare letters, memos, routine reports, and other correspondence and documents.
• Acts as a point of contact for the HR department in answering and/or directing inquiries through phone, email and in person whilst ensuring a high quality, service driven mindset in employee interactions.
• Ensures clear communication and prompt resolution of queries.
• Assists in the preparation of ad hoc statistical summaries, standard reports and spreadsheets from HRIS and other data sources, as directed.
• Assists in the coordination and facilitation of HR information sessions, lunch and learns, and other HR events.
• Assist with the organization and facilitation of meetings and employee events (e.g. employee lunch and learns, assignment mobilization paperwork, etc.).
• Organize and prioritize multiple tasks in an effective and timely manner.
• Plan and organize own work assignments.
• Other duties as assigned.

*This is a contract position to start with the possibility of a contract extension, or movement into a full-time opportunity.

Basic Job Requirements:
• A combination of education and directly related experience equal to three (2) years
• Demonstrated ability to be highly organized and detail oriented
• Demonstrated ability to prioritize tasks in a high volume work environment
• Demonstrated ability to apply discretion in dealing with personal and confidential information
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors.
• Ability to quickly learn job related technical knowledge necessary to complete the job.
• Exhibit strong team-orientation and a willingness to take on additional responsibilities.
• Intermediate computer and software skills to include the use of spreadsheets, word processing, email, and electronic presentations.
• Ability to work independently and pro-actively make recommendations and suggestions for improvements and efficiencies.

Preferred Qualifications:
• 1 to 2 years of experience in a administrative assistant position;

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