Administrator- Timekeeping

First Solar
Dong Nam
19 May 2019
31 May 2019
Contract Type
Full Time
Our high growth and leadership position in the renewable energy business offers outstanding opportunities to individuals seeking an exciting work environment in one of the most important industries for the 21st century. First Solar is a leader in the development and manufacturing of thin film solar modules used in grid-connected solar power plants, as well as a provider of complete solar generation solutions for U.S. utilities. Our culture is one where teamwork, continuous improvement, achievement of results, and environmental responsibility are core values. We are seeking new associates who are motivated to contribute their talents to making cost-effective solar energy an important part of the world's energy mix.
Primary Job Functions:
Basic Job Functions :
  • Compiles, reviews, and enters data into time attendance system. Collects, records, tracks, and verifies data and information from multiple sources
  • Perform time attendance sign-off on timely manner during each payroll cut-off date so that data will be transmitted to payroll system for payment.
  • Ensure the accuracy of the time attendance and leave related data input against data feeds from HR system and other substantial systems.
  • Ensure Vietnam time keeping processes are executed appropriately and in a timely manner along with ensuring accurate attendance records and leave data.
  • Comply with Vietnamese labor regulations, social security regulations and tax regulation on time attendance related matters.
  • Ensure time keeping processes and procedures are flawlessly administered, new processes and policies adequately documented and communicated.
  • Work closely with Payroll Specialists, HRIS, HR partners, IT & other departments, payroll providers, internal and external auditors.
  • Support internal SOX audits and external audits ensuring deadlines are met and each request is responded to with a timely and accurate response.
  • Ensure appropriate internal controls, approval and validation are adhered to for the time keeping processes.
  • Handle enquiries related to time attendance from employees and resolving any issues arising.
  • Maintain good rapport with shared services center in Malaysia through remote working relationship.

  • Diploma in Human Resources or equivalent with 2-5 years relevant work experience in manufacturing environment.

Required Skills :
  • Good communication and interpersonal skills in Vietnamese and English, both spoken & written
  • Well verse in Vietnamese labor regulations, social security regulations and tax regulation.
  • Hands on experience in Timekeeping systems preferably worked Kronos Time Keeping system.
  • Strong computer skills in Microsoft Office especially the Microsoft Excel

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