Document Controller

Recruiter
Location
Corpus Christi, Texas
Salary
Competitive
Posted
16 Nov 2016
Closes
08 Jan 2017
Ref
1053607
Contract Type
Permanent
Hours
Full Time

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients. With over 800 employees and 6,000 contractors operating in over 50 countries, our geographical reach and pool of talent available is unmatched in the industry and the level of experience, exposure and expertise that the organization has is unparalleled.

Our client, leading Operating Company, is looking for an experience Document Controller to join their office in Corpus Christi, TX on a year contract basis.

Operational Excellence Assurances:
  • Maintain an open door communication rapport for Team
  • Promote a professional and customer service oriented atmosphere
  • Ensure team promotes a professional and customer service oriented atmosphere
  • Establish team building rapport with internal and external recipients to ascertain a successful working relationship
  • Seek and provide subject matter expertise to promote excellence within the Document Control department
  • Participate in the growth and success of the company's Document Control department through active participation, feedback, suggestions and constructive discussions within the team
  • Comply and promote compliance with Company and Project specific procedures/processes to ensure success


Job Description:
  • Communicate effectively with the project team and outside contractors.
  • Work with the Company Document Management Supervisor and Document Control personnel in implementing Project DMS system and procedure changes in order to optimize document control processes.
  • Manage all Project official documentation (includes engineering/technical, correspondence, project management - commercial) generated by company and contractor to be stored in the Document Management System.
  • Manage transmittal of information between company and contractor.
  • Accurately review and classify project documentation (including engineering and vendor)
  • Assist in Implementing, updating the Company Document Control processes, procedures, and specifications to ensure accurate records of all Project official documentation generated by the Company, the Contractor or its vendors.
  • Coordinate and work with other similar skilled Project Document Controllers to ensure consistency of training, process, and enforcement of document control procedures.
  • Assist with coordination and prioritization work for less skilled Project Document Controllers to ensure consistency of training, process, and enforcement of document control procedures.
  • Travel is not required.

Primary Job Duties and Responsibilities:
  • Review Project specific contracts, policy, procedures and processes to ensure Document Control procedures/processes comply
  • Gain knowledge of formal requirements for the Project's successful development pertaining to information
  • Evaluate, manage and comply with Company Document Control processes, procedures, and specifications to ensure accurate records of all Project official documentation generated by the company, the contractor or its vendors; suggest improvements for evaluation where applicable.
  • Perform quality control checks to ensure compliant documentation according to non-technical procedural processes; seek assistance if questionable
  • Accurately quality check metadata of project documents, such as, but not limited to; number, title, revision, status, etc. in accordance to Project specifications
  • Manage all Project official documentation (includes engineering/technical, correspondence, project management - commercial) generated by company and contractor to be stored in the Document Management System
  • Add/update documents to Document Management System
  • Manage and collect documentation in the progression of the Project Phases with regard to completeness and accuracy
  • Manage transmittal of information between company and contractor to expedite information flow
  • Receive and send all documents between the Company and other organizations, making appropriate database / log entries for tracking purposes
  • Provision of accurate and up to date document review, receipt and issue information to team members
  • Review documentation coding against content for accuracy and identify any anomalies for correction to originator(s)
  • Add/update documents to Document Management System
  • Receive and send all documents between the Company and other organizations, making appropriate database / log entries for tracking purposes
  • Expedite and track status of all documents reviewed internally by the Project.
  • Assist in the coordination of Supplier and Contractor compliance with procedures in the management of project documents, their metadata, and transfer
  • Develop and maintain project forms where applicable

Training, support, process development and global deployment:
  • Assist in the training of additional Project Document Controllers when required
  • Identify updates or changes to Project Document Control processes and procedures as necessary for evaluation
  • Provide technical support and assistance for the electronic document management system
  • Assist in the delivering of training as required to assure that all project staff have a clear understanding of the policies, procedures and software related to access and review documents
  • Provide technical support and assistance for the electronic document management system
  • Work with other Project Document Controllers to ensure consistency of processes, and enforcement of Document Control procedures
  • Ensure Supplier and Contractor compliance with MCP procedures in the management of project documents, their metadata, and transfer
  • Provide feedback regarding work progress to company management and/or Document Control Coordinator where applicable

Job Qualifications:
  • 4+ years of previous Document Control preferred
  • Minimum of 3 years administering and using an electronic document management system preferred
  • Proven knowledge of distinguishing the difference between different types of project documentation
  • Must have a methodical and well organized approach to the work environment
  • Must have excellent interpersonal and communication skills and be able to interface with colleagues at all levels
  • Must have experience with working in an integrated team environment
  • Must be able to deal with short time frames and handle multiple competing priorities
  • Proactive thinker
  • Must possess a can do attitude & will do actions
  • Be able to receive constructive criticism for professional growth
  • Must be computer literate - including:
    • Having a working vocabulary of computer and information system components
    • Understanding fundamental principles of computer processing
    • Having a perspective for how non-technical people interact with technical people
  • Good Working Knowledge in Microsoft Windows environment using the following:
    • Microsoft Word
    • Microsoft Excel
    • Microsoft Outlook
    • Microsoft Access or other database tool, including definition of filters, searching, the use of wildcards, and creation of reports