Time Administrator

Recruiter
Location
Pascagoula, Mississippi
Salary
Competitive
Posted
12 Nov 2016
Closes
01 Dec 2016
Ref
374880200
Sector
Oil and Gas
Contract Type
Permanent
Hours
Full Time
Chevron is one of the world's leading energy companies, with approximately 60,000 employees working in countries around the world. We explore, produce and transport crude oil and natural gas; refine, market and distribute fuels and other energy products; manufacture and sell petrochemical products; generate power; and develop future energy resources, including biofuels and geothermal energy.

Chevron is accepting online applications for the position of Time Administrator located in Pascagoula, Mississippi through November 30, 2016 at 11:59 p.m. (Eastern Standard Time).

Requisition ID# 62801

The Time Administrator position is a member of the Payroll team and works to ensure the timely processing of payroll for large populations of salaried exempt/non-exempt and hourly employees primarily utilizing SAP and Excel.  The successful candidate must be someone who is self-motivated and works independently with little work direction, works to produce high quality error-free work, is flexible and quickly adapts to changing priorities, uses independent judgment and decision-making skills, multi tasks, and demonstrates interpersonal skills in a professional demeanor. This position also requires the ability to discreetly and routinely handle confidential information. Business knowledge and/or experience working with or within Chevron systems are highly desirable.
 
Responsibilities for this position may include but are not limited to:
  • Time administration for large population of salaried exempt/non-exempt and hourly employees
  • Conducts various payroll audits per payroll deadlines to ensure compliance with payroll policies, procedures, and applicable laws
  • Primary point of contact for employees and managers questions with regards to time/pay policies and guidelines.
  • Provides detailed counsel on routine as well as complex time coding and pay situations (in consult with senior time administrator).
  • Audits time entries/time records prior to four rigid payroll-closing deadlines per month.  Uses independent judgments to make necessary corrections to timesheets (within scope of time/pay guidelines) or follows up if needed prior to pay close.
  • Acts as liaison between employees, HR and Corporate Payroll regarding payroll matters
  • Maintains confidential information
  • Runs time approval and pay reports in a timely manner to meet FLSA/SOX requirements
  • Manages short term employee disability time coding while identifying issues and resolving as needed
  • Conducts SAP time/pay training for TDR's
  • Conducts Payroll training for new hire O&M employees
  • Coordinates with various departments (Corp. Payroll, Disability Management Group, Corp. Disability, etc.) to resolve employee time/pay issues.
  • Maintains filing system for payroll documents in compliance with record retention policy.
  • Manages Purchasing Card and Travel Card including proper reconciliation of monthly charges.
  • Creates/Maintains webpages for the Payroll website
  • Partners with the Senior Time Administrator and Operations Time Administrator and assists when applicable.
  • Provides administrative support to HR team as required.
  • Other duties as assigned as well as handles special projects as needed.
Required Qualifications:
  • High School diploma or equivalent.
  • 5 years of administrative or payroll experience.
  • Advanced proficiency in Microsoft Suite (Excel, PowerPoint, Word, and Outlook).
  • Demonstrated ability to analyze data with the ability to problem solve/troubleshoot.
  • Ability to independently establish priorities on a daily basis in support of broader departmental goals and objectives.
  • Demonstrated strong collaborative communication and interpersonal skills working effectively with others in a team environment in support of customers.
  • Demonstrated ability to complete work assignments with limited direction.
  • Strong organization and multitasking skills balancing multiple priorities/ projects at the same time without compromising the quality/accuracy of the work product while meeting deadlines. Demonstrated ability to manage confidential data.
  • Demonstrated ability to produce accurate and high quality work products. Seeks customer input to continually improve products and services. Demonstrates ability to seek out opportunities to assume new job responsibilities.
  • Attention to detail, manages large volumes of data. Is accurate, conscientious and self-motivated. Exhibits flexibility to changing environment and can work concurrently on multiple requests and projects. Uses independent judgment and can proceed on own initiative.
  • Ability to clearly communicate both orally and written. Must be clear, concise and tactful in verbal interactions, establishing and maintaining positive rapport. Must be able to maintain a friendly demeanor while dealing with multiple requests. Displays professionalism.
  • Must be able to work cooperatively and effectively as a member of a team. Contributes and demonstrates commitment to the team. Understands and uses quality improvement concepts and methods. Seeks opportunities to assist others.

Preferred Qualifications:
  • Payroll experience for large employee population preferred.
  • Business knowledge and/or experience working with or within Chevron systems are highly desirable.
  • Bachelor's degree in HR, Finance or related field.
  • Payroll certification.
  • Experience/knowledge of SOX, FLSA, wage & hour laws, & SAP payroll processing.

Relocation Options:
Relocation will not be considered.

International Considerations:

Expatriate assignments will not be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
Regulatory Disclosure for US Positions:
 
Chevron is an Equal Opportunity / Affirmative Action employer.  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or other status protected by law or regulation.
 
Chevron participates in E-Verify in certain locations as required by law.