Project Administrator

Recruiter
Location
Birmingham, United Kingdom Countrywide
Salary
Competitive
Posted
21 Oct 2016
Closes
02 Jan 2017
Ref
EU/0000QV
Contract Type
Permanent
Hours
Full Time
Our UK buildings group is involved with an unusually diverse range of projects that include hi-tech, industrial, research, aviation, rail, education, infrastructure, and defence both within the UK and overseas. The group works closely with a range of in house services to bring a unique blend of technical excellence and truly single source capability to clients.

The Commercial Team which supports the group are looking for a Project Administrator to join in our central Birmingham office.

Role Purpose

To support project delivery teams to achieve a positive financial outcome across a programme of Technical Advisory and Project Management projects. To support the project delivery teams in delivering the programme within the Jacobs & client governance structures.

Key Responsibilities

Project Initiation:

  • Support the Programme management team to agree delivery models for projects instructed under the framework
  • Agree fees and fee schedules with the client
  • Agree fee schedules with delivery partners
  • Responsible for project initiation and set up in Jacobs project Management systems
  • Liaise with the Lead Technical Advisors (TA) & Project Managers (PM) to ensure smooth handover of project to delivery team
  • Ensure that POs are issued by the client within agreed time frames


Contractual, Scope & Change Management:

  • Support Lead TA's & PM's in the production of variation orders
  • Responsible for updating project financials for all approved variations
  • Central contact for issuance of variations to the client and notification of approvals back to Lead TA
  • Responsible for monitoring and escalation of delays to variation approvals
  • Responsible for maintaining accurate records and central database for variations across the programme


Finance & Project controls:

  • Coordination of invoice schedules and work with invoice administrator to ensure monthly invoicing completed
  • Maintain a commercial issues log and liaise with client & Programme Management team to resolve issues
  • Monitor debt and interface with Client accounts payable team to resolve payment issues
  • Work with project teams to compile estimates to complete and monitor and support completion of project finance reviews and project status reports
  • Production of monthly financial reports for Programme Management team


Sub-contractor management:

  • Responsible for management of delivery partners fee schedules
  • Responsible for ensuring delivery partners invoice to agreed fee schedules and management of invoicing discrepancies


Resourcing & forecasting:

  • Support Programme management team in development and monitoring resourcing plans


  • Support Programme management team in forecasting financial outcomes at the project & programme level


Quality:

  • Support lead TAs & PMs on implementation of QA system
  • Monitor compliance to QA system and report to Programme management team non-conformances.
  • Maintain records of non-compliances and action plan


We offer a competitive package commensurate with experience which includes a Pension and Life Assurance Scheme and the opportunity to participate in our Flexible Benefits programme which offers up to 29 days holiday per annum and a range of additional benefits.

Jacobs is an Equal Opportunties employer and is committed to the safety and well-being of all.