Administrative Assistant

St. Charles, Louisiana
15 Oct 2016
21 Nov 2016
Oil and Gas
Contract Type
Full Time
Job Overview:

Provide high-level of administrative support by performing administrative functions as may be assigned in accordance with the office procedures of individual locations. May include a combination of answering and directing telephone calls and opening, sorting, and distributing mail. Will prepare correspondence, receive visitors, arrange conference calls, and schedule meetings. May conduct research, prepare statistical reports, and handle information requests. Perform all other duties as required.

Key Responsibilities/Accountabilities:
    Attend meetings in order to record minutes. Compile, transcribe, and distribute minutes of meetings. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors. Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives. File and retrieve corporate documents, records, and reports. Greet visitors and determine whether they should be given access to specific individuals. Interpret administrative and operating policies and procedures for employees. Make travel arrangements for executives. Manage and maintain executives' schedules. Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors. Open, sort, and distribute incoming correspondence, including faxes and email. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare agendas and make arrangements for committee, board, and other meetings. Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software. Prepare responses to correspondence containing routine inquiries. Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution. Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. Set up and oversee administrative policies and procedures for offices and/or organizations. May supervise and train other clerical staff.
Basic Qualifications:
    In addition to level 1 and 2 competencies, has developed knowledge and skills in own area; may still be acquiring higher level skills Works with moderate supervision/ guidance; accountable for individual results and impact on team Expands knowledge and skills Applies knowledge/skills to complete a variety of day-to-day activities within own area Responds to customer needs; seeks guidance on issues outside own area Solves problems using standard procedures Prioritizes and organizes own work to meet agreed upon deadlines Works with others to achieve team goals. Typically has 5 - 20 years relevant experience.

Company Overview:

CB&I (NYSE: CBI) is a leading provider of technology and infrastructure for the energy industry. With over 125 years of experience and the expertise of more than 40,000 employees, CB&I provides reliable solutions to our customers around the world while maintaining a relentless focus on safety and an uncompromising standard of quality.