Tendering and Subcontracting Department Manager

Recruiter
Location
Warsaw,
Salary
Competitive
Posted
15 Oct 2016
Closes
26 Nov 2016
Ref
2753738
Sector
Oil and Gas
Category
Management
Contract Type
Permanent
Hours
Full Time
1. Tasks & Responsibilities related to Tendering
- Request from Sales and Tendering management the forecast to plan the C&C tendering workflow and workload
- Review and approve tender budgets, considering the strategy and tender specificities
- Insure that the feedback from execution projects is considered adequately for definition of tendering strategy by Sales & Tendering management and for the accuracy of tenders
- Check site cost calculation details and make sure up-to-date inputs are considering for costing.
- Ensure a common approach to manage the site specific DOW with External/Internal consortium partners.
- Develop and ensure the implementation of the Risk & Opportunity management process within the C&C organisation
- Make sure identification and recording of contingencies and risks provision is duly made for site management tendering activities.
- Coordinate issuance of specific comparison tables for each tender.
- Checks offer documentation and clarify observations with the relevant Site tendering core team members
- Advise and support where necessary site management tendering engineers on costing, consortium or offer documentation issues
- Insure that Construction data for endorsement dossier (Tender approval process) are duly prepared
- Supervise & Coordinate within C&C organisation the hand over from sales to execution at D3 or D4.
- Insure comprehensive and binding information, from all C&C tendering engineers on all questions relevant to the tendering activities, is ready and duly stored into tender database.

2. Tasks & Responsibilities related to Subcontracting

- Secure Execution Strategy (PES) coming from Tendering, and ensure the proper follow up to meet Project milestones (time and budget wise) .
- Ensure proper follow and coordination prequalification process till completion, according to defined Construction Process
- Ensure collection and preparation of the enquiry documentation
- Submit to prequalified subcontractors the request for quotation
- Subcontractors selection and subcontract establishment
- Analyze and compare bidders' offers
- Chair clarification meetings with pre-selected bidders
-Present the result of the negotiations and recommendation to Project management
-Prepare and submit the Purchase Order Requisition (POR)
- Prepare and handover the subcontract to the Site Contracts Manager and the Site team
- Provide support to Project team for erection costs follow up
- Report to Credit Management Team any early warning signal
- Support the Site Contracts Manager on commercial issues, amendments and provide advice on claims when requested up to subcontracts close-out

Qualifications/Requirements

- Masters's degree in Engineering (electrical or mechanical preferably) or equivalent in knowledge/experience
- Experience in Power Plant engineering and construction
- Deep knowledge about desulfurization and denitrification systems
- Experience in tendering, subcontracting contracting
- Knowledge of International contracting practices for Power Plants or Large Industrial Plants
- Ability to effectively communicate verbal and in written in English and Polish
- Understanding of risks identification and mitigations
- Ability to plan, organize and coordinate
- Abilities to set priorities and to achieve targets
- Readiness to make decision, performance oriented
- High motivation level, self-starter with strong leadership
- Focus on efficiency and effectiveness

Desired Characteristics

Experience and knowledge of multidiscipline scope of works, planning and scheduling
- Site construction experience
- Business Administration degree