Administrative Assistant

Hopewell, Virginia
13 Oct 2016
19 Nov 2016
Oil and Gas
Contract Type
Full Time
Job Overview:

Perform general administrative tasks for CB&I's engineering group at a chemical processing facility. This includes but not limited to conducting research, handling information requests and clerical functions such as preparing correspondence, filing of electronic/paper copies, arranging meetings and conference calls. Respond to stand requests from internal or external customers.

Key Responsibilities/Accountabilities:
  • Electronic and hard copy filing and file maintenance.
  • Printing, copying and scanning of hard copy files.
  • Data entry and validation in electronic databases.
  • Develop and compile weekly reports.
  • Schedules meetings.
  • Maintains and communicates group calendars.
  • Orders departmental supplies.
  • Corresponds with vendors for departmental needs and invoicing.
  • Coordinates/schedules departmental events including catering needs.
  • Meets and escorts visitors.
  • Answers phone calls.
  • Takes messages/meeting minutes.
  • Coordinates building maintenance needs.
  • Other activities as assigned.
Basic Qualifications:
  • Minimum 5 years of administrative experience.
  • Works with moderate supervision/guidance. Depends on others for direction.
  • Works on straightforward tasks using established procedures.
  • Proficient in Microsoft Office Suite.
  • Strong attention to detail.
  • Strong proofreading and editing skills.
  • Ability to maintain a high level of confidentiality.
  • Excellent written, verbal and interpersonal skills.
Desired/Preferred Qualifications:
  • Experience working in an administrative role within an Industrial environment.
  • 10+ years of administrative experience.

Company Overview:

CB&I (NYSE: CBI) is a leading provider of technology and infrastructure for the energy industry. With over 125 years of experience and the expertise of more than 40,000 employees, CB&I provides reliable solutions to our customers around the world while maintaining a relentless focus on safety and an uncompromising standard of quality.