Lead Sourcing Specialist 1 - Tender and Project Sourcing

13 Oct 2016
18 Nov 2016
Oil and Gas
Contract Type
Full Time
The role is to implement and/or complement the M&E Erection subcontracting strategy defined at Tender stage to obtain the most suitable and cost effective selection of subcontractors for the performance of the mechanical (piping, mechanical equipment, insulation and painting) and electrical/I&C installation works. During execution phase the role require contract and work follow up till final settlement.

Essential Responsibilities

1.Tasks & Responsibilities
Description of the main principle tasks & responsibilities in the dimensions of operational, financial, process & tools, and people related.
1.1. Subcontracting strategy
He/she is the owner of the subcontracting strategy and shall release and distribute the first issue based on the Project Execution Strategy (PES) coming fromTendering, and ensure the proper follow up to meet Project milestones (time and budget wise) .
This includes :
- To define the bid packages
- Define the time schedule for the subcontracting activities in accordance with the requirements of the project schedule
- Highlight project specific constructability issues if applicable (input from technology group)
- Draw up a list of potential subcontractors for each package taking into consideration assessment from past collaborations
- Coordinate Erection strategy with internal Partners
1.2. Prequalification
- Submit the prequalification questionnaire to subcontractors
- Review prequalification documentation submitted by subcontractors
- Follow and coordinate prequalification process till completion, according to defined Construction Process
1.3. Enquiry
- Collect and prepare the enquiry documentation
- Submit to prequalified subcontractors the request for quotation
1.4. Subcontractors selection and subcontract establishment
- Analyze and compare bidders' offers
- Chair clarification meetings with pre-selected bidders
-Present the result of the negotiations and recommendation to Project management
-Prepare and submit the Purchase Order Requisition (POR)
-Prepare and initialize contract documents with subcontractors
- Coordinate with Procurement department to issue related Purchase Order
1.5. Handover and support Contract management
- Prepare and handover the subcontract to the Site Contracts Manager and the Site team
- Provide support to Project team for M&E erection costs follow up
- Report to Credit Management Team any early warning signal
- Support the Site Contracts Manager on commercial issues, amendments and provide advice on claims when requested up to subcontracts close-out
1.6. Return on Experience
- Collect experience feedback of subcontractors performance from Site team
- Contribute to continuous improvement to process or documentation by proposing/implementing corrective actions
1.7. Support to Tendering
- Support tendering activities during tendering project development when required
- Give feedback to tender team
2 Key Performance Indicators
One evidence of good performance related to each single task and responsibility mentioned above
- Subcontracts placed in time (not delaying site activities) and within the budget
-Processes compliance
- Individual objectives define on a yearly basis
3. Job Generics
- Undertake any other duty and responsibility as may be required by the Line Manager
- Promote and champion ehs/quality culture and any other plans implemented by GE.
- Promote the interests and image of the company at all times
- Behave according to GE Spirit and Letter
- Willing to work anywhere in multicultural team


- Masters's degree in Engineering or equivalent
- Ideally completed with Business Administration degree
- Experience in contract management
- Knowledge of International contracting practices for Power Plants or Large Industrial Plants
- Business & commercial awareness
- Understanding of risks identification and mitigations
- Negotiation and presentations skills
- Ability to plan, organize and coordinate
- Abilities to set priorities and to achieve targets
- Readiness to make decision, performance oriented
- High motivation level, self-starter with strong leadership
-Focus on efficiency and effectiveness
- Experience and knowledge of multidiscipline scope of works, planning and scheduling (desirable)
- Site construction experience (desirable)
- Ability to effectively communicate verbal and in written in English and Polish (must have)