HR Shared Services Administrator

Wokingham, United Kingdom Countrywide
12 Oct 2016
20 Nov 2016
Contract Type
Full Time
JACOBS is one of the world's largest and most diverse providers of technical and management services. We offer a full-spectrum of consultancy support to commercial, government and industrial clients across many sectors.

We currently have an opportunity in our Winnersh, Reading office to join our HR Shared Services team at a time of significant transition and change within both the business and the HR function.

You will work within a team of 7 people (located in 3 offices across the UK) who provide the full range of administrative support to a busy HR function, working closely with the HR Operations Team and reporting to the HR Shared Services Delivery Partner. The Shared Services team's duties encompass but are not limited to:

  • Producing and administering employee correspondence
  • Maintaining the HR database (Oracle) and administering transactions through the system
  • Timely processing of changes to existing employment contracts including promotion/salary changes, flexible working requests, maternity/paternity, secondments, unpaid leave/sabbatical, calculating holiday entitlements, terminations etc
  • Liaising with the Payroll Team and other internal departments in line with HR procedures
  • General administration including filing
  • Producing standard and ad hoc reports
  • First point of contact on general HR enquiries from employees and managers through e-mails and calls
  • Supporting employees and managers at an initial stage on employee relation matters (e.g. family friendly policies, grievance issues)
  • Understanding requirements for escalating issues to the HR Operational Team, ensuring all necessary information is captured
  • Actively supporting the HR team in taking on projects as directed
  • Challenging processes and behaviours to offer recommendations for enhancing efficiency across the HR Delivery Model
  • Responsible for prioritisation and management of a busy workload to tight deadlines


  • Experience in administrative function
  • Attention to detail
  • Organised and able to work to deadlines
  • Practical and flexible
  • Willing to contribute to team discussion and take ideas forward


  • Confidence to advise on employee relation issues at an initial stage
  • Previous experience working in a HR environment
  • Basic Knowledge of HR Practices
  • Previous experience working in a HR Shared Service environment
  • Knowledge of Oracle HR

JACOBS is an Equal Opportunity Employer who is committed to the safety and wellbeing of all.