General Administrator - 31104

05 Oct 2016
22 Nov 2016
Oil and Gas
Contract Type
Full Time
The Company:
Our Client is a world leading Automotive OEM which is responsible for some of the most iconic 4x4's & Sports Cars produced. Due to the huge demand for current models and substantial investment in future projects there is a requirement for more resources across the business in engineering & manufacturing on a contract basis.

The Role:
Team Assistant This role is a key position in the team responsible for providing PA/admin support to MP&L UK Plant Group Manager and senior team.

Responsibilities include: Diary management and admin support for UK Plant Group Manager including scheduling of meetings in line with departmental calendar. Provide administration support to the MP&L senior team. Managing diaries, arranging meetings, booking conference rooms etc using Google Mail , Produce presentations using Microsoft Word & Microsoft Powerpoint , Assist with the preparation of presentations and reports (candidate needs to be competent with MS Office data ), Data entry & production of departmental reports using Microsoft Excel Spreadsheets ,Collection of data & information from a variety of sources (inside and outside of Company) and collating/summarising for use by the Senior Management Team, Filing and archiving information in accordance with departmental and company processes, monthly maintenance and submission of travel, G&E requirements ,Travel planning support including flight / hotel bookings, Administration of expenses for Senior team , General Office duties including stationery and paper supply ordering/recycling, Involvement with induction of new starters and associated administration, Time on line, holiday and absence record control, Daily interface with team to ensure reporting needs & documentation is up to date, accurate and on time.

1) "Self-motivated and adaptable to changing demands. Able to apply skills/experience to a number of different tasks possesses a high attention to detail/accuracy of work "
2) Proven ability to prioritise workload demands, able to use influencing skills/persuasion etc. to 'get the job done on time' Confident with the ability to communicate effectively at all levels of the organisation as well as with external contacts. Ability to communicate professionally and effectively via e-mail/telephone etc.
3)Able to handle highly confidential information sensitively and appropriately with discretion ,excellent organisation skills with attention to detail and deadlines.

Essential Skills / Qualifications:
Experience Required: Suitable candidates will be able to demonstrate a comprehensive knowledge of Microsoft Word, Powerpoint, Excel and Outlook /Google Mail. Proven track record in an office environment preferred.