Subcontracts Administrator - Herndon,VA

05 Oct 2016
05 Nov 2016
Contract Type
Full Time
Subcontract Administrator is responsible for effectively and professionally conducting the subcontracting of services under U.S. Federal prime contracts.

Summary: The Subcontract Administrator is responsible for effectively and professionally conducting the subcontracting of services under U.S. Federal prime contracts. This includes developing requests for proposals, managing the evaluation of proposals, price analysis, negotiation, writing subcontracts, subcontract administration, and documenting the entire process. Follow established procurement procedures while working closely with project team members and subcontractors to meet client requirements. Subcontracted services typically will consist of professional or technical services, or construction services. Assigned projects may be located in the U.S. or outside the U.S. (initial assignments will be domestic but support of international projects may be assigned as growth opportunity and/or organizational need).

Overall Role Responsibilities:

· Develop strategies for effectively bidding, awarding, and administering subcontracts which support project schedules, quality performance, and price objectives will mitigating risk to the company. Support business group Project Managers and Business Development Managers in winning and delivering successful projects under US Government contracts.
· Coordinate with proposal and project team members to successfully deliver projects in compliance with established procedures for work in the federal market. Projects may be in domestic or international locations.
· Handle simple to complex subcontracts to include: consulting with project team on price type and source selection plan, generating requests for proposal, leading evaluation team, analyzing proposals, negotiating subcontracts, administering changes.
· Conduct and document price analysis and cost analysis
· Administer fixed price and possibly T&M subcontracts.
· Prepare compliant files in CPSR environment
· Administer subcontracts in compliance with CH2M Policy and all applicable contract and regulatory requirements
· Advocate for use of small and small-disadvantaged businesses; maximize small business plan goal achievement
· Perform subcontract closeouts; obtain subcontractor release documents
· Support the Project Manager in resolving any subcontractor disputes (with support from others)
· Accountable to the Regional Procurement Manager and Subcontracts Supervisor
· Maintain effective relationships with subcontractors, project team members, management, clients, and support organizations.
· Compliance with established policies and procedures.
· Works independently under minimal supervision.

Minimum Qualifications
• Must have 3 years’ experience in Federal Subcontracting of services
· Has good working knowledge of Federal procurement requirements, practices, and standards.
· Is able to effectively author and compile subcontract documents, as well as internal and external communications, and reports.
· Ability to manage multiple assignments simultaneously
· Ability to work in a team environment
· Strong communication and organizational skills
· Price analysis and negotiation skills
· Attention to detail
· Must be able to effectively communicate with subcontractors, project teams, and others.
· Uses personal computer in support of electronic mail, and standard Microsoft Office software.
· Ability to effectively use electronic purchasing systems.

Preferred Qualifications
· Bachelors degree in Business, Law, Engineering or Professional designation in applicable field. Experience in lieu of a degree is acceptable.
· Experience subcontracting for overseas and/or nuclear and/or construction projects is desirable
· CPCM, CCCM, or CCFM Certification from the National Contract Management Association (or other international equivalent) is desirable.

CH2M will not sponsor a work visa to fill this position.
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