Project Management Specialist

Trenton, New Jersey
03 Oct 2016
26 Nov 2016
Oil and Gas
Contract Type
Full Time
Job Overview:

CB&I currently has an opening for an experience Project Management Specialist for our Trenton, NJ office. The selected candidate will have the opportunity to work at project sites to assist the project manager in the setup, execution, tracking, reporting, and closeout of projects. Helps project and/or operations management by providing efficient and timely support as it relates to project and operations management overhead. Performs various project administration support activities from initiation through project closeout, including, but not limited to, sales reporting, proposal support, project estimating, cost tracking and schedule support, procurement support including open commitment tracking and accruals, small purchasing, equipment dispatching and tracking, project payables, billing and project receivables support, project and operations reporting, and project close out.

Key Responsibilities/Accountabilities:
  • Provide project and operations management with support necessary to ensure that proposal and project requirements are successfully met.
  • Be responsible for facilitating concurrences and approvals consistent with authority matrices.
  • Coordinate completion of Job Initiation Forms in a timely, accurate manner to ensure job numbers are established as soon as possible.
  • Coordinate completion of CB&I Sales system entries a timely, accurate manner.
  • Work with project management to establish work breakdown structure within JDE1 Accounting system to provide efficient, effective cost control and monitoring as required by contract.
  • Work with project management to establish project baseline schedules, monitor actual performance, and make schedule updates as approved by the project manager. Analyze the project schedule performance and advise the project manager of progress and deviations.
  • Work with project management to establish cost and revenue budgets within JDE1 and the contract and established work breakdown structure.
  • Act as a project management liaison with functional groups.
  • Establish billing pay item values in accordance with project budgets, and ensure project billing rate tables are established in a timely and accurate manner to expedite accurate client invoicing.
  • Ensure that technical resources and or project management prepares purchase requisitions and secure the required backup documentation for proper approval prior to procurement action in order for proper pricing and purchase order issuance.
  • Responsible for use and timely reconciliation of P-cards (procurement cards) in accordance with company policy.
  • Responsible for our Equipment/3rd party Equipment tracking (dispatch logs, miles/hours reports, and work orders)
  • Coordinate project management review of accounts payable invoices and open commitments to ensure adequate funds in purchase order. Initiate revised requisitions to purchase orders as necessary.
  • Provide project and/or operations management with timely, accurate financial reports from our company's financial reporting systems in accordance with our procedures.
  • Coordinate periodic forecasting and annual budgeting requirements with the project and operations management teams and ensure timelines are adhered to.
  • Work with project management to ensure the accurate reporting of month end Unrecorded Liability (URL's) accruals for outside costs yet to be incurred in our accounting system.
  • Review client draft invoices and recommend necessary adjustments prior to project management review. Act as a liaison between billing and project management to ensure strong communication with billing and to expedite client invoicing.
  • Prepare invoicing and cash receipt forecasts with input from project and operations management.
  • Coordinate formal periodic project review meetings with project management and ensure compliance with our internal control policies.
  • Monitor open accounts receivable and work with project management on appropriate communication with customers and internal operations and financial management regarding collections of outstanding accounts receivable.
  • Responsible for coordination and management of project records in accordance with corporate records management policies.
  • Coordinate project closeout activities necessary to ensure all project files are closed out prior to project labor accounts being closed. This would include but not be limited to Purchase order, sub contracts, document submittal, document storage and the final closeout reports.
Basic Qualifications:
  • 5-7 years of experience
  • Strong Microsoft Office skills, particularly Excel, Visio and Project
  • Detail-oriented
  • Effective communication skills
  • Professionalism, courteousness, and ability to work within a dynamic office atmosphere
  • High level of initiative and ability to work in both individual and team environments
  • Handles stressful situations and deadline pressures well
  • Must be able to work in a complex and fast moving environment
Desired/Preferred Qualifications:
  • Bachelor's Degree preferred
  • Background in Engineering, Applied Science, Construction Management or Business
  • Project management industry experience
  • PMP or CAPM Certification desired
Company Overview:

CB&I (NYSE: CBI) is a leading provider of technology and infrastructure for the energy industry. With over 125 years of experience and the expertise of more than 40,000 employees, CB&I provides reliable solutions to our customers around the world while maintaining a relentless focus on safety and an uncompromising standard of quality.