Executive Assistant

Recruiter
Location
Kraków,Małopolskie,Poland
Salary
Competitive
Posted
12 Aug 2016
Closes
01 Mar 2017
Ref
PL58978244_E1
Contract Type
Permanent
Hours
Full Time
ABB is creating a new Global Business Service (GBS) centre in Krakow. The GBS structure allows ABB to consolidate and deliver top-quality services to our local businesses around the globe. Joining the ABB GBS in Krakow, you will have the opportunity to work in a high-paced international environment and grow together with the rapidly developing business. Currently we are looking for candidates for a position of Executive Assistant to join our GBS Team.

Tasks:
As the Executive Assistant you will be responsible for supporting the team of senior managers with various administrative and support tasks whilst also acting as a "go-to" person. This role would suit someone who is super-organized, happy to help, and thrives in a busy and fast-paced environment.

Duties:
• Assisting a team of senior managers in administrative duties:
• Extensive diary management, arranging meetings, rescheduling, sending confirmation, participation tracking;
• Organizing international travel arrangements, Visas, hotels, transfers;
• Processing expenses;
• Assisting with and organizing team events;
• Coordinating meeting room bookings and logistics for conference and video calls;
• Organizing and supporting visits;
• Acting as a point of contact for internal and external clients/stakeholders;
• Preparing PowerPoint presentations and Excel reports.

Requirements:
• University Degree;
• A minimum of 3 years' experience as a PA/secretarial support;
• Solid knowledge of MS Office tools, including PowerPoint;
• Excellent organizational skills with the ability to prioritize effectively;
• Exceptional communication skills in Polish and English- both written and verbal;
• Strong attention to detail;
• Discretion and confidentiality;
• Pro-active attitude and ability to use own initiative;
• Experience working within a multinational company.